User Agreement for ILIAS:
ILIAS is a virtual learning environment (VLE) provided by the Centre
for Information Technology and Media Services (hereinafter referred
to by its German acronym ZIM) and has both public and restricted
areas. Its purpose is to support study and tuition, research,
science and technology transfer at the University of Passau.
More specifically, the virtual learning environment ILIAS is
students to view and implement the learning materials made
available on the platform and to use the learning, working,
communication and collaboration features that ILIAS
lecturers to upload such resources into the VLE.
In some cases, students may be permitted to upload select teaching
materials onto ILIAS. Authorisation to do this is granted by the
administrator of the relevant area.
Access and registration
Students and members of the University of Passau as well as
authorised external users may use the server and its contents free
All University of Passau students and other members as well as
external cooperation partners and external students attending
cross-university courses are eligible to access the platform.
To log in to the system, members of the University of Passau
use the ZIM credentials they are provided with by ZIM on
joining the university.
Accounts for external users (members of other universities
or, as the case may be, cooperation partners) can be
requested from ZIM (firstname.lastname@example.org) through
cooperating members of the University of Passau.
All users undertake not to disclose or otherwise share their access
details with third parties, particularly login name and password.
Users are liable for any misuse of their account attributable to
neglect on their part.
The accounts of University of Passau members are deleted 5 years
after expiration of the ZIM credentials. As a rule, the accounts of
external users are activated for a limited period of time and
likewise deleted five years after expiration of their credentials.
Account deletion is always performed at the end of a given month.
Users may put a request to ZIM for early deletion of their accounts.
Deletion of the account results in the complete removal of all
personal data (e.g. personal profile, course and group memberships,
learning progress). Any objects and text contributions created by a
user or users prior to account deletion (e.g. in wikis or blogs) are
anonymised. This does not apply to forum postings, however.
Users are urged to back up any files they may require themselves
prior to expiration of the ZIM or external credentials.
All users must ensure that the personal e-mail address they provide
is always valid and operational and check their inbox regularly for
Users agree not to knowingly upload any content that may disrupt the
system (e.g. malware).
Moreover, users are not permitted to use the ILIAS system to send
out advertisements and/or marketing messages.
Lecturers and persons with area administrator rights have sole
responsibility for the events and the content they offer on ILIAS
and agree to ensure appropriate and legally compliant provision of
such events or content.<
If any of the terms set forth above are breached, users will be
obliged to indemnify the injured party for any resulting damage.
Moreover, as soon as ZIM becomes aware of any such breach, it may
bar the person committing the breach from accessing ILIAS
permanently or for a limited period of time. Before any final
decision is made, the user concerned must be heard and the
administration consulted. A suspension is limited to 72 hours or the
time needed to repair the damage done.
Copyrights and applicable law
In accepting this agreement, users expressly acknowledge that all
rights in the materials provided on ILIAS are owned by the copyright
holders or, as the case may be, by any other third party identified.
Users undertake to comply with the copyright laws. Any use of the
materials made available outside of the course, e.g. reproduction,
publication, sale or transfer to third parties, requires the
respective copyright holder's prior consent. This does not apply to
the unavoidable creation of automatic temporary copies by the
browsers used and the print-out of content for personal learning
Lecturers are obliged to make sure that they have the authorisation
to pass on the materials provided to the various groups of people.
They have sole responsibility for ensuring that provision of such
materials is legally compliant.
In addition, users must agree not to violate applicable law. In
particular, they undertake:
not to commit any criminal act, particularly
not to harass or insult other users,
not to post slanderous or threatening content,
or not to send such content to other users,
and not to breach regulations for the protection of minors.
Lecturers are themselves responsible for securing and archiving
examination-relevant data, contributions and submissions.
Personal data are stored exclusively for the purpose of giving users
access to ILIAS for study purposes and for purposes of training or
further education and to support the individual learning process. In
no event will ZIM disclose personal data to third parties for
promotion and marketing purposes or in any other manner.
Users are prohibited from uploading personal data to objects outside
their personal workspace (e.g. wiki or blog contributions).
The following personal data are stored in ILIAS and can be viewed by
the administrators of the individual areas:
Personal inventory data
are transferred by the central authentication service of the
University of Passau to the ILIAS installation and cannot be
edited locally by the users. On request, users may add
further information to their profile at their own
discretion. Users decide whether they want any information
other than their name and username published in their
personal details such as
Personal learning progress
Furthermore, the learning progress of each group and course
participant is recorded with a view to improving the support
that teachers provide learners. Every member may view their
own learning progress. The following data may be viewed by
anyone with administrator and tutor rights:
Only the responsible teachers are given access to the
activities performed by members via the system (learning
modules completed, test results, submitted exercises etc.).
current status of individual learning objects
first and last access to learning objects
number of accesses to learning objects
total duration of access to learning objects
The responsible teachers decide for each learning project
whether learning progress is to be recorded. If users do not
allow other users to view their profile, only the
administrators of the learning objects used will have access
to any learning progress data that may be required. The
exact list of the recorded data may be requested from the
respective course administrator.
Log data and access statistics
All user activities on ILIAS are logged. As a result, the
date and time, the internet protocol address of the assigned
terminal device and the ILIAS page visited are documented
By accepting this User Agreement, users consent to having
the aforementioned personal data analysed for statistical
purposes and, as the case may be, published in anonymous
'Active users' list
To facilitate communication between users, the 'Active
users' list indicates which users are currently logged in.
The same applies for learning group members and participants
in individual courses.
Users may request information on the data stored by ZIM and the
purpose of such storage any time. Furthermore, users are entitled to
have any data stored by ZIM corrected, blocked and deleted under
certain circumstances. Such requests should be addressed to
and include the ZIM username as well as the user's full address.
Disclaimer and warranty
ZIM is the provider of the ILIAS Virtual Learning Environment (VLE)
within the meaning of § 10 German Telemedia Act (Telemediengesetz).
In this capacity, ZIM is in effect not responsible for any
third-party content that it stores, transmits or to which it grants
access on the ILIAS VLE on behalf of users.
The above does not apply if ZIM, in its capacity as service
provider, becomes aware of unlawful activities or information and
fails to act promptly to remove or block access to such information.
ZIM accepts no responsibility for content referred to by direct or
indirect links (hyperlinks) and content over which ZIM has no
No warranty is made as to the currency and completeness of the
content provided on the learning platform.
ZIM is entitled to alter or disable parts or specific functions of
the services it provides at any time. By the same token, ZIM may
restrict the use of and access to the ILIAS VLE as well as the
duration and scope of use at any time. However, ZIM undertakes all
efforts to keep outages as brief as possible and to ensure that all
features are available at all times.
About this Agreement
platform at the University of Passau and must be accepted by all
users before they log in for the first time. In accepting this User
Agreement, users accept the validity of each individual provision.
The validity of each individual provision is not affected by the
validity of any other individual provisions.
ZIM is entitled to amend any section of this agreement at any time.
Such amendments become effective as soon as the change is
implemented by ZIM. Following each amendment, every user is asked to
accept the provisions of the User Agreement anew the next time they
log in. By continuing to use the ILIAS system, users accept the
amended Agreement and are bound by the provisions of the amended
Users have the right to revoke their consent to this Agreement at
any time. The authorisation to use ILIAS lapses as a result of such
If provisions of this Agreement (in part or individual formulations)
do not comply, no longer comply or do not completely comply with the
applicable laws, the content and validity of the remaining parts of
the document will remain unaffected.
The ineffective provision will be replaced by an effective and
enforceable provision whose purpose most closely approximates that
of the original provision.